Printer Setup for Windows NT/2000/XP

1. When setting up any printer make sure to log onto your computer as the Administrator or a user with Administrator privileges. You may need to speak with your IT person to log on properly.

2. Connect your printer to your computer as directed by the manufacturers instructions.

3. Install the print driver that is specific to your printer (if you are using a Lexmark 2300 series printer then use the IBM Proprinter driver). Again refer to the manufacturers instructions for the installation of your printer.

4. Rename the printer to “UPS” by right-clicking on the printer you have installed and selecting the rename option. If you have closed the window with the printer names you can always get back to it by going to the windows Start – Settings – Printer. When you have finished renaming the printer it should look like the printer in the bottom right-hand corner of Figure 1.

Figure 1: Notice the UPS Printer in the bottom right-hand corner.

5. If you are using the FedEx and/or Airborne forms then you will need to repeat steps 2 and 3 but instead of renaming to “UPS” you would rename your printer to “FedEx” and/or “Airborne”.

6. Open the Haz-Shipper program and create a test shipment by using UPS, FedEx, or Airborne. Print the form. If the form prints properly then you are finished with the printer setup. If not then continue to step 7.

Note: If the form needs to be centered on the printer by using the top-of-form feed or left/right adjustments then refer to your printer manual for these adjustments.

7. Right-click on the UPS printer and select properties from the menu. Select the “Device Settings” tab. Select the “Tractor Feed”, and from the drop-down list, select the UPS form.

Note: Repeat if you are also using FedEx and/or Airborne modes of transportation.

Figure 2: Note the Tractor Feed is set to the custom form “UPS” and the Manual Paper Feed and the Upper Paper Tray are set to “Not Available”.

8. If the UPS, FedEx or Airborne forms exist in the “Tractor Feed” drop-down box then continue to step 9. Otherwise you will need to create them yourself. To display the “Print Server Properties” de-select all printers in your “Printers” dialog box (Figure 1) by clicking on any part of the white space in the dialog box. Then select File – Server Properties. Click on the “Create a New Form” and set the dimensions as follows (don’t forget to click on the “Save Form” button when finished.

UPS = Width=7.00in, Height=4.67in
FEDEX = Width=6.25in, Height=2.85in
AIRBORNE = Width=7.50in, Height=8.51in, Left=0.20in
FEDEXLARGE = Width 700 and Length is 425
FEDEXUSAAIRBILL = Width 850 and Length is 550

Figure 3: Print Server Properties – Setting up a custom form.

9. Again Open the Haz-Shipper program and create a test shipment by using UPS, FedEx, or Airborne. Print the form. If the form prints properly then you are finished with the printer setup. If not then continue to step 10.

10. Open Haz-Shipper and log in. From the maintenance menu select company. On the company screen select “Preview Form” (bottom center of the screen. Figure 3). Press the Save button (top right of the form – looks like a floppy disk).

Figure 4: Company Information Screen

11. Create a test shipment by using UPS, FedEx or Airborne modes of transportation. When you press the print button on the graphical representation of the UPS form a preview form will be displayed. From this form press the Printer Setup button.

Figure 5: Preview form for UPS/FedEx or Airborne

12. The printer dialog box will appear. Make sure UPS has been selected for the printer name and the Paper Size is set to UPS. If not then reset to look like Figure 6.

Figure 6: Printer setup box for UPS.

13. Select OK from the Printer Setup Box. Then from the Print Preview Box (Figure 4) press printer report.